Website Administrator Console Manual - Managing Articles (Content Items)

Article Index
Website Administrator Console Manual
Accessing the Administrator Console
Administrator Console Overview
Updating Static Content
Managing Articles (Content Items)
Managing Menus
Using the Text Editor
Managing Images
Updating Contact Details
Managing your Shopping Cart
Managing your Newsletters
Administrator Console User Accounts
Your Website Statistics
All Pages

Managing Articles (Content Items)

Many websites have Articles in addition to the Static Content. Articles are different to Static Content in that they are a flow of content, such as a blog, a newsletter, reviews, or any other regularly updated list of content. This is why they are know as Content Items rather than Static Content Items. The term 'Article' is used inter-changably with Content Item. If your website does not have such a section, you can skip this page of the manual.

Managing Sections and Categories

As described on the Overview page of this manual, articles are stored within Categories which in turn are stored within Sections. The Sections and Categories are managed via the Section manager and Category Manager respectively. They operate in the same way as each other, with the exception that when creating or editing a Category you need to select which Section in which it is to be stored.

There are two ways to access the Section and Category Managers:

If you are at the Administrator Console home page, you can click the Section Manager or Category Manager buttons.
Section Manager button
Category Manager button
If you already in another section of the Administration Console you can find the Section Manager and Category Manager in the Content menu.
Section Manager from the Content Menu

 

Using either of these methods you will see the open Section Manager or Category Manager. The Category Manager is pictured:

 

Category Manager

 

Section and Category Functions
To edit an existing Secton or Category, simply click on its title, or tick the appropriate check box to the left of the Secton or Category title, and click the edit button in the top-right corner
Edit Button
To add a new Secton or Category, click the New button in the top-right corner New Button
To delete a Secton or Category, tick the appropriate check box to the left of the Secton or Category title, and click the Delete button in the top-right corner.
Trash Button
To publish an unpublished Secton or Category, tick the check box to the left of the Secton or Category (you can tick more than one) and click the Publish button in the top-right corner. Publish Button
To unpublish a published Secton or Category, tick the check box to the left of the Secton or Category (you can tick more than one) and click the Unpublish button in the top-right corner. Unpublish Button

 

If you find that your Section or Category is locked, as pictured to the right, it's because the item has been edited without the Save or Cancel button being used. This can happen if you use the Back button on your browser, or if you close your browser while editing an item. Using the same Administrator Console account you used to open the item (you can tell which account was used by hovering your mouse over the lock icon), simply edit the item again by clicking on the title. Remember to use either the Save button to save your changes or the Cancel button to discard your changes and close the item. Locked Category

 

Once you have a Section or Category open you  are able to create or change the title, and create or change the description. The designated Section in which a Category is located cannot be changed once the Category has been created.

Category Editor

The Title and Name are the only required fields for Sections and Categories, though Categories obviously require a Section to be selected. A description of the Section or Category can be entered, but this is not used on most websites.

Editing Functions
To save the changes you've made to the Section or Category, click the Save button in the top-right corner. This will return you to the list of Sections or Categories. Save Button
To apply the changes you've made to the Section or Category, the title and the options WITHOUT returning to the list of Sections or Categories, click the Apply button in the top-right corner.
Apply Button
To cancel the changes you've made to your Section or Category, the heading or the options, click the Cancel button in the top-right corner. This will return you to the list of Sections or Categories.
Cancel Button

 

 

Managing Articles (Content Items)

The Content Items themselves are accessed via the Content Items Manager. There are two ways to access the Content Items Manager:

If you are at the Administrator Console home page, you can click the Content Items Manager button.
Content Items Manager button
If you already in another section of the Administration Console you can find the Content Items Manager in the Content menu.
Content Items Manager from the Content Menu

 

Using either of these methods you will see the open Content Items Manager:

 

Content Items Manager

 

Item Functions
To edit an existing Content Item, simply click on its title, or tick the appropriate check box to the left of the item title, and click the edit button in the top-right corner
Edit Button
To add a new Content Item, click the New button in the top-right corner New Button
To delete a Content Item, tick the appropriate check box to the left of the item title, and click the Delete button in the top-right corner.
Trash Button
To publish an unpublished Content Item, tick the check box to the left of the Content Item (you can tick more than one) and click the Publish button in the top-right corner. Publish Button
To unpublish a published Content Item, tick the check box to the left of the Content Item (you can tick more than one) and click the Unpublish button in the top-right corner. Unpublish Button

Content Items use the Publish and Unpublish functionality more frequently than Static Content Items. This is because 'Articles' are more likely to be relevant for a limited period of time.

If you find that your Content Item is locked, as pictured to the right, it's because the item has been edited without the Save or Cancel button being used. This can happen if you use the Back button on your browser, or if you close your browser while editing an item. Using the same Administrator Console account you used to open the item (you can tell which account was used by hovering your mouse over the lock icon), simply edit the item again by clicking on the title. Remember to use either the Save button to save your changes or the Cancel button to discard your changes and close the item. Locked Content item

 

Editing Content Items

Once you have a Content Item open you  are able to create and edit the content, create and change the title, change the Section & Category, and change the options.

Editing the Content

The content of your Content Item appears in the text box which occupies most of the screen. This is a simple interface which empowers you to easily create and update your content. When a new item is created, the content is initially blank. Once you type or paste in words and images you need to save the page using the buttons described directly below. Be aware of the automatic sign-out function previously described.

Editing Functions
To preview exactly how your Content Item willl appear in your browser, click the Preview button in the top-right corner
Preview Button
To save the changes you've made to the content, the title and the options, click the Save button in the top-right corner. This will return you to the list of Static Content items. Save Button
To apply the changes you've made to the content, the title and the options WITHOUT returning to the list of Static Content items, click the Apply button in the top-right corner.
Apply Button
To cancel the changes you've made to your content, the heading or the options, click the Cancel button in the top-right corner. This will return you to the list of Static Content items.
Cancel Button

 

When editing Content Items you will be using the Text Editor. See the Article Index for the page on Using the Text Editor.

You may also wish to insert images. See the Article Index for the page on Managing Images.

 

Creating and Changing the Title

Each Content Item has two Title fields:

Title:
The Title is what is displayed at the top of the page when the parameter 'Display Title' is set to on (which is the default) Content Item titles
Title Alias:
The Title Alias can be a short version of the title. It is used to reference the item by other parts of the system.

Simply setting the Title Alias to be the same as the Title is fine in the majority of circumstances.

 

Setting and Changing the Section and Category

Each Content Item must reside in a Section and Category.

 

Changing Options

Content Items have parameters that can be used to change how the item appears and behaves. The Parameters, including the Publishing options, are found in the tabs on the right-side of the page when editing a Content Item.

Static Content options

Most of the options and parameters have Global settings, which are the default setting for that option. Changing the Global settings can have implications for other sections of your website, so we manage these for you. If you find yourself repeatedly setting the same option settings for every Static Content item on your website, contact us directly to discuss changing the Global settings.

Publishing Options
Published
Placing a tick in this Check Box changes the status of the item to Published. When an item is not Published it will not be available on the website.
Access Level
If your website has the functionality for visitors to login, this option allows you to set the Static Content item to be available to Registered visitors only
Author Alias
This sets the author name for the item. If not set, the Creator will be set as the author.
Change Creator
This is a dropdown item which selects from the list of Administrator Console users a name to record as the creator of the item. By default this is set to the account of the person who created the item.
Override Created Date
If your parameters are set to show the date when items were created on the website, this option overrides that date to one you select
Start Publishing
Setting a date for the item to Start Publishing will make the item hidden (unpublished) until that date and time
Finish Publishing
Settting a date for the item to Finish Publisching will make the item become hidden (unpublished) at the specified date and time
Reset Hit Count
The number of Hits (times the page is viewed) is recorded here. Clicking this button will reset this number to zero and continue counting from there.
Image Options
Image options are discussed in the secion of this manual titled Managing Images
Parameters
Menu Image
Some website have images that can be used alongside the menu item that links to an item. This drop-down box enables the specific image to be set.
Page Title
Set whether the page title is Hidden or Shown when the item is viewed
Page Class Suffix
Used by some sites to change the appearance of the page
Back Button
Sets whether a button to take the website visitors Back to their previous page is placed at the bottom of the item page
Item Rating
Sets whether an item rating function is placed at the top of the item. This function allows users to rate the item on a scale of Poor to Best and shows the results of previous ratings.
Author Names
Sets whether the author names (set in Publishing Options described above) is Hidden or Shown
Created Date and Time
Sets whether the Created Date and Time are Shown or Hidden
Modified Date and Time
Sets whether the Modified Date and Time are Shown or Hidden
PDF Icon
Sets whether a button for website visitors to generate a PDF of the page content is Shown or Hidden
Print Icon
Sets whether a button for website visitors to generate a printer friendly version of the page content is Shown or Hidden
Email Icon
Sets whether a button for website visitors to generate an email of the page content is Shown or Hidden
Meta Info
Description
This is a description for the content that is inserted in the code of the page, i.e. not visible to website visitors. It is used by search engines and other websites when linking to or describing the page
Keywords
This is a list of keywords for the content that is inserted in the code of the page, i.e. not visible to website visitors. It is used by search engines and other websites when indexing and referencing the page
Link to Menu
Menu linking options are discussed in the secion of this manual titled Managing Menus